Data Submission Requirements

Tax Code Section 26.01(b) requires chief appraisers to certify appraisal district appraisal rolls to the Comptroller’s office at the same time the chief appraiser submits an appraisal roll for county taxes to the county assessor-collector. Appraisal districts must provide appraisal roll information to the Comptroller's office in a standard electronic format. The Electronic Appraisal Roll Submission (EARS) is the standardized format.

Each EARS submission must be accompanied by an EARS Media Information Form and submitted through the secured EARS FTP site. This form requires the chief appraiser's signature certifying that the submission is a true and correct appraisal roll. Please notify PTAD by email at ptad.ears@cpa.texas.gov when your EARS submission has been placed on the secured EARS FTP site.

PTAD maintains a secure FTP site for EARS submissions at privatesftp.cpa.texas.gov/incoming/ptad_ears. This FTP site requires software other than the normal internet browsers for access. The software must support the SFTP protocol for file transfers. You must also be a registered user.

The EARS Manual provides more detailed information and guidance to appraisal districts for submitting electronic data in the appropriate format.

Tax Code Section 5.07(c) requires appraisal districts to collect and maintain real property sales information in their record system. Appraisal districts must submit the sales data annually to the Comptroller's office where it is compiled for use in the SDPVS and the ADRS. Data for submission includes all property transaction records in their possession, including the split districts.

To ensure uniformity in the data among all appraisal districts, PTAD requires that all property transfers be submitted electronically in a prescribed format and accompanied by an Electronic Property Transaction Submission (EPTS) Media Information and Certification Form (PDF). The submissions are due each year in February and August.

PTAD can receive EPTS files by email at ptad.sss@cpa.texas.gov (zipped if necessary, 5 MB maximum) or via the secured EPTS FTP site located at privateftp.cpa.texas.gov/incoming/ptad_epts. Please notify PTAD by email at ptad.sss@cpa.texas.gov if you place an EPTS file on the secured EPTS FTP site. This FTP site requires a registered user and the software that supports SFTP protocol for file transfers.

The EPTS Manual provides further information regarding the prescribed electronic format and submission procedures including the record layout requirements and date ranges.

PTAD uses an annual Farm and Ranch Survey to gather prior year data to use when developing agricultural productivity values for the SDPVS and ADRS.